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Abstracts


ABSTRACT SUBMISSION IS NOW CLOSED! 

Notes for presenters:

Accepted research abstracts from the 2016 meeting can now be found in the Breast Cancer Research Journal, at the following link:
https://breast-cancer-research.biomedcentral.com/articles/supplements/volume-18-supplement-1

Abstract submissions are very much encouraged and there will be prizes awarded for the best oral and the best poster presentation. The winner of each category will be notified at the close of the meeting.  Please read the Instructions for Preparation of Abstracts carefully before submission. Only abstracts submitted ONLINE will be accepted. By submitting an abstract you are confirming that this data has not been published, accepted or submitted elsewhere. 

First authors of accepted abstracts who are students will receive free registration.

WHEN IS AN ABSTRACT SCIENTIFIC AND WHEN IS IT EDUCATIONAL?

The BSBR Executive Committee will decide if a submission is scientific or educational. Generally if the submission deals with the analysis of a number of cases it is scientific and it should follow the guidance for scientific abstracts. Service evaluation and audit should also follow the guidance for scientific abstracts. We encourage the submission of any abstract that will be of interest to delegates, even if it is difficult to categorise.

ABSTRACT PUBLICATION – BREAST CANCER RESEARCH

Accepted research abstracts will be published online in the Breast Cancer Research journal.  ONLY research abstracts will be published in the Journal.  However ALL accepted abstracts for the 2017 conference will be published separately on the British Society of Breast Radiology website.  Poster authors will be asked to provide PDF copies of their poster which will be displayed on the website prior to the conference.  Accepted oral presenters will be asked to submit a PDF PowerPoint copy of their presentation which will be available to download from the British Society of Breast Radiology website after the conference.

If you have any questions regarding submitting an abstract, please contact the Secretariat:

Tel: +44 (0) 1920 88 5163 or email: bsbr@hamptonmedical.com

GUIDANCE INSTRUCTIONS FOR A SCIENTIFIC ABSTRACT

The purpose of the abstract is to convey as concisely and clearly as possible the findings of the research. Abstracts should include details of work performed and actual results rather than statements of intent.  The abstract should be divided into four sections – the introduction, methods, results and conclusions.

The introduction should state the nature of the problem and the purpose of the research or the question to be answered by the study.  A summary of the context or background informing the study should also be included.

The methods should state the subjects enrolled and in what setting, how they were recruited, what test was undertaken, how the test was done, how the results were analysed and by whom and what statistical tests were undertaken. 

The results should state the number and sex of subjects recruited, the findings of the test e.g. sensitivity and specificity, and actual numbers in brackets (number positive/total number and number negative/total number) together with the appropriate statistical test.  There may be several results to give in this section. 

The conclusion should state the significance of the findings and how the results of the study will impact on current practice.  Comments on any further work required to validate the findings should also be included.

GUIDANCE INSTRUCTIONS FOR AN EDUCATIONAL ABSTRACT

The purpose of the abstract is to outline clearly and concisely the aim and the messages of the presentation. The abstract should contain clear learning objectives, for example: to recognise…to correctly identify…..to understand…..etc.

It should state the background context for these objectives and include a justification of why they are important. 

The abstract should state how these objectives are to be met and give details. For example, if it is a case series or pictorial review, details should be given of the number of cases and a summary of the range of findings that will be presented. 

Abstracts should be submitted ONLINE at www.bsbrevents.org

  • Access the conference website at www.bsbrevents.org
  • Click on ‘Abstracts’ to be taken through to the abstracts submission system.

REGISTER AS A USER IN THE ABSTRACT SYSTEM

  1. Click on the submission link. Create a new User ID. The system will automatically prompt you with a message to register your details if you have not yet done so.
  2. Enter your name, surname and email and choose a password.
  3. Enter any other personal information, such as address, phone number, qualifications etc.
  4. You will be sent an email confirming your password to access the abstract submission system

IMPORTANT

  • Please remember that submitting an abstract does NOT automatically register you as a conference delegate. Conference registration can be done online at a later date.
  • All communications about your abstract submission will be sent to the email address you submit.
  • We recommend that the user ID and email belong to the main author that will be presenting at the conference. 

SUBMIT AN ABSTRACT
The conference offers a text-based submission form where you will be required to enter the information regarding your abstract, such as title, authors, biography, etc. Submitting an abstract is a multi-step process, and each step asks several questions:

  1. Locate your abstract file on your computer’s hard disk so you can copy/paste the information easily into the text-based submission form’s fields.
  2. Go to the Abstract Submission System Log-in page.
  3. Enter your email address and the password you chose when you first registered as a user.
  4. Click the “log in” button and you will be taken to a screen from which the submission process starts.
  5. Please read the instructions on this screen carefully. The abstract submission is a multi-step process. Please follow the steps below and click “Next” to go to the next page.

STEP 1

Enter the title and abstract text, by either copying/pasting from your word file or typing in the information. Remember there is a 50 word limit for the title, and 250 word limit for the text. Click “Next” to continue.

  • TITLE (MAX. 50 WORDS): The title should be as brief as possible but long enough to indicate clearly the nature of the abstract. If you wish to include a subtitle, it must be included in this field and included in the 50 word limit.
  • ABSTRACT (MAX. 250 WORDS): Any abstracts exceeding the word limit will not be accepted.
  • References are not required. If you wish to include them, they must be included in the body of your text and included in the 250 word count.
  • Special symbols and formatting are to be used sparingly. Once your submission is complete, please read your abstract in full to ensure the symbols are displayed correctly, and if not, please click on the “Insert Symbol” icon on the screen to see the list of available symbols.
  • Do not use tables or figures.
  • Proposed studies/presentations should be significantly advanced or completed at the time of abstract submission.

 

STEP 2:
Enter information about the authors and affiliations. Click “Next” to continue.

  • AUTHORS: You MUST enter the names of all authors here (including yourself if you are an author) in the order in which you wish them to appear in the printed text. Names omitted here will NOT be printed in the author index or the final program. Please ensure the spelling of their names and affiliations is correct.
  • PRESENTERS: The system will only allow you to nominate one presenter, which can be yourself (the person submitting the abstract) or any other of the authors.

STEP 3:

Enter information about your abstract. Click “Finish” to confirm and finalise your submission.

  • PRESENTATION FORMAT: Please note that if you select “Poster Only” or “Oral Only”, your abstract will only be accepted on your chosen preference. If you wish to be considered for a POSTER if your abstract is not selected as an oral, please choose the ‘EITHER’ option.

STEP 4:
If you have answered all the mandatory questions then your abstract will be assigned a reference number and you will be taken to a summary page.

  • REQUIRED FIELDS: Some fields are marked “Required”. The system will not accept your abstract until these questions have been answered. If you have not answered all the mandatory questions, your abstract will be held in temporary storage until you return later and complete all the questions.
  • WORD LIMIT: Please note the system will not accept fields that exceed the word limit, and will not allow you to continue until the word limit is met. Check all the details on the summary page are correct, print or save this page and click “Next”, or, click on “Back ←” to make any changes.

You will be sent a confirmation email with your submission reference number. 

SUBMIT MORE THAN ONE ABSTRACT
If you are submitting more than one abstract, please use the same email address and password for each abstract. Please follow the same steps as above.

EDIT OR AMEND AN ABSTRACT
You may wish to change your answers to some of the questions on the submission form, or even to change the abstract file itself.

  1. Log back into the submission system.
  2. You will see the list of abstracts that you have submitted so far. Click on the abstract that you wish to change.
  3. Edit the fields you want to change. The process of amending an abstract is the same as the original submission process, except that the fields will already be populated with your previous entries – you don’t have to change an answer if you don’t want to.
  4. Click “Finish”
  5. You will be sent an email confirming that your abstract has been amended – provided you have answered all the mandatory questions.

QUERIES

If you have any questions regarding submitting an abstract, please contact the Secretariat on Tel: (0) 1920 885163 or email bsbr@hamptonmedical.com